MCR Registration & Refund Policy

This policy applies to all players that are registered to MCRFC.

This policy reflects that Marlin Coast Rangers Football Club operates in accordance with the Football Queensland – Far North & Gulf Football Competition. It details how registration fees and refunds are set and administered.

Responsibilities

Committee Members

The Committee members:

• Implement the Football Queensland – Far North & Gulf Football Competition requirements
• Determine the player registration fees for the club
• Determine if a refund of registration fees (club component) is appropriate
• Forward any refund application to Football Queensland – Far North & Gulf for them to consider

Players

A player cannot take the field or participate in the competition if:
• The registration fees are outstanding, unless a payment plan has been agreed and payments are continuing
• They are inactive in the Football Queensland Squadi system and Football Australia LetsPlayFootball System – it is the club that activates the player

Registration Fees

Registration Fees are made up of three components:
• An affiliation fee payable to Football Australia
• An affiliation fee payable to Football Queensland (which includes Player Insurance)
• Club Fees which include the provision of a game shirt. The game shirt remains the property of the club and is to be handed in to the coach at the end of the season (if taken home)

Each year registration fees are reviewed at each level by the club management committee taking into account any changes to set the fees

The club is registered to accept “FairPlay Vouchers” which assist parents/guardians to meet the costs of registration. These are only accepted against registration fees; they are not exchangeable for cash nor are they refundable in the event of a registration refund.

Player Refunds – Affiliation Fees

• Player Registration Refund Policy will be available once confirmed by Football Queensland at the commencement of each season.
• No affiliation fee refunds will be issued to players who have taken the field in official Far North & Gulf Football competitions, grading days, carnivals, or fixture matches.
• On request from the player, the club will make an application to Far North & Gulf Football Queensland for a refund of Far North & Gulf affiliation fees, in exceptional circumstances. It should be noted that the circumstances will need to be very exceptional, and any refund is at the complete discretion of the FQ Board.
• All affiliation fee refund requests must be submitted to the management committee within 6 weeks of the commencement of the season – secretarymcrfc@gmail.com
• A de-registration fee of $20 will apply for players who have taken the field for a Far North & Gulf Football club and cancel their registration as per permitted competition rule deadlines.

Player Refunds – Club Fees (non-injury related)

• No Club Fees will be refunded to players who have taken the field in official FNQ Football competitions, grading days, carnivals, or fixture matches

Player Refunds – Club Fees (Injury Related and/or exceptional circumstances)

• Claims for refunds must be made in writing to the club management committee – secretarymcrfc@gmail.com
• For a claim for an injury related refund, a Gow Gates Serious Injury Report form OR a Club Injury Reporting form must have been completed when the injury occurred. Both forms are found on our website under “Administration” or by emailing the club Secretary.
• To be considered, the injury must have been sustained on the field and/or representing our club.
• A copy of the relevant form should be attached to the written application.
• A claim for refund will only be approved where the injury is season ending, as determined by a Doctor’s Letter, which is to be attached to the letter of claim.

No refund of membership or levies will be refunded in monetary value, enabling the player to remain part of the club. The refund of the registration component can be given as a credit against next year’s fees.
• The player registration in the LetsPlayFootball system will be cancelled by the club.
• For a claim for exceptional circumstances refund, such as the death of a player or other disaster forcing the player to leave the club, a letter to the club committee explaining the circumstances will suffice and a refund rather than a credit will be given.

Refund/Credit Amounts

If in exceptional circumstances a refund or credit is approved, it will only be for amounts actually paid to the club by the player or the parent/guardian as determined by the club’s financial records and the direct debit company if a payment plan was entered into.
• The club will provide any approved refund by way of a bank transfer.

Published December 2024